**please apply here: https://careers-wipfli.icims.com/jobs/2735/administrative-specialist/job
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Create lasting, positive impact.
By considering Wipfli LLP, you’ve decided to go beyond the ordinary public accounting and consulting firm. At Wipfli, we create positive impact and lifetime relationships by leading and working with an outward mindset. As a member of our team, you will be inspired to think freely and follow your passion, grow as a professional by developing your skills and commit to serving our clients and communities with honesty and integrity.
Wipfli has a broad national footprint with offices coast to coast — and we’re still growing! As an associate, you’ll have access to skill development and career opportunities, whether you want to move up or transition into another area of specialty. You’ll also have the flexibility and technology to work wherever you are, whether it’s at home or in our clients’ offices, or switching Wipfli offices if you’re looking to move across the country.
Join a company focused on giving back to the greater good — at Wipfli, we’re committed to supporting the communities we do business in. To learn more about our volunteer efforts, who we are and what we do, visit wipfli.com.
Developed a specialized knowledge and software proficiency in specific practice groups and/or service lines.
Create, proof, edit, and correct documents, memos, and letters for Partners and associates, ensuring timeliness.
Coordinate seminars and group presentations, to include handling reservations, travel arrangements, food services, etc. Follow up directly with clients in regard to products and services.
Provide administrative support to the designated practice groups and/or service lines to ensure deadlines are met, while maintaining a positive, collaborative work environment.
Produce high quality work in compliance with work processing guidelines and firm standards, including proofreading and report compilations. Follow-up proactively as necessary.
Develop and demonstrate a general knowledge of the firm’s products and services. Communicate proactively with associates and clients.
Prioritize deadlines as necessary.
Assist in the assembly of reports, ensuring accuracy and timeliness.
Assist other administrative staff with overflow work.
Entering firm expenses
Scheduling conference rooms and handling hospitality arrangements
Train associates on advanced administrative functions and software in the area of
their specialty and/or other admin functions.
Coordinate and delegate workflow for other administrative associates, ensuring an efficient flow.
Administrative processing of client invoices
Maintaining the research library
Backing up Receptionist and Office Assistant duties
Requires a High School Diploma or an equivalent combination of education and experience
An Associate Degree in Administrative Support is preferred
Requires a valid driver’s license
Prefer three to five years of job related experience with a high school education, or less than three years of job related experience with an Associate Degree
Requires intermediate proficiency in Microsoft Outlook and Word, and a basic knowledge of Excel and PowerPoint
Experience with a multi-line telephone system and a variety of office machines
Experience in a professional services work environment
Experience training and work delegation
Administrative experience in a specific industry line
Ability to plan, prioritize, and organize work effectively
Ability to balance many projects simultaneously
Ability to work under pressure and time deadlines
Ability to use and learn additional software programs and train associates in their use
Ability to work with a diverse group of clients and associates while maintaining a positive attitude towards work, the team and the firm
Ability to present a professional appearance and demeanor
Ability to effectively operate a variety of office machines, to include a PC, telephone, copier, fax, etc.
Ability to be flexible with scheduling to meet workflow demands
Clear, concise verbal and written communication skills and accurate grammar usage
Advanced verbal and written communication skills
Proficient in Word and Outlook and basic knowledge of Excel and PowerPoint
Wipfli is an equal opportunity/affirmative action employer. All candidates will receive consideration for employment without regards to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identify, citizenship status, veteran status, disability, or any other characteristics protected by federal, state, or local laws.